PDF Auto-Mover
An automation utility that organises PDF files according to keywords and predefined rules, reducing repetitive manual sorting.
- Type
- Workflow Automation
- Year
- Utility
- Status
- An internal utility; source and data are not public.
- Stack
- Python, PowerShell, Windows Task Scheduler
The problem
Sorting incoming PDF documents into the right folders by hand is slow, repetitive and easy to get wrong — exactly the kind of work that should be automated.
Objectives
- 01Classify documents using keywords and predefined rules
- 02Move each file to a structured destination automatically
- 03Run on a schedule with no manual trigger
Technology
- Python
- PowerShell
- Windows Task Scheduler
Approach
A rule-driven script reads each new PDF, matches it against keyword rules and moves it into the right destination folder. Windows Task Scheduler runs it automatically, so the folder structure stays organised without anyone thinking about it.
Key features
- Keyword-based document classification
- Automated file movement
- Scheduled execution
- Structured destination folders
Challenges
Rules people can trust
Automation only helps if people trust where files end up, so the classification rules have to be predictable and easy to adjust.
Lessons learned
- “Small automations that remove a daily chore can deliver more value than large systems.”
Links & access
No public demo or repository — this work is private to the organisation or still in progress. I'm happy to talk through the engineering in more detail.
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